2026 MAJF Vendor Registration

Description

The 2026 Festival will be held February 13–16, 2026 at the Bethesda Marriott, 5151 Pooks Hill Road, Bethesda, Maryland. Vendor participation runs February 13–15.

All applications are subject to review. If your application is not approved, any fees paid will be fully refunded.

 

Vendor Categories

We welcome vendors who bring creativity, quality, and variety to the festival experience. For 2026, categories include:

• Product & Merchandise Vendors
• Art Vendors
• Promoters / Information-Only Displays
• Food Trucks (new this year, up to 4 spaces available)

We have 25 vendor stations (approximate size 8’ x 4’ = 32 sq.ft.) and 4 food trucks.

 

Selection Process

Vendor participation is competitive and based on:

• Quality and uniqueness of merchandise
• Presentation and professionalism of display
• Variety of offerings, with preference for jazz-inspired and arts-focused products

Please note: acceptance in prior years does not guarantee participation in 2026.

 

Vendor Space & Fees

Each approved vendor will receive:

• One (1) 29” x 6’ table
• Two (2) chairs

Vendors may bring smaller display tables as long as they fit within the assigned footprint.

• Basic Station Fee: $450

Vendors must commit to all three days of the Festival. Spaces are assigned first come, first served once applications and fees are received.

 

Food Truck Participation & Requirements

We are excited to expand MAJF to include up to 4 food truck vendors.

• Food Truck Fee: $650
• Operating Hours: Begins at 12:00 noon on Friday, February 13 and concludes at 12:00 noon on Monday, February 16. Food trucks must operate through 10:00 p.m. on February 13–15.

Required Documentation:

Food truck vendors must provide the following in order to participate:

• Mobile Food Service Facility Permit
• Food Handler Permit for all staff
• Mobile Food Truck License
• Mobile Reciprocity License (if applicable)
• Business License
• Commissary Agreement for off-site food preparation
• Fire Safety Certificates
• Proof of Insurance
• Maryland Sales Tax Permit

 

Application Deadlines

• To be listed in the Festival Program, applications must be received by January 15, 2026 with product description.
• Applications received after this date may still be considered but will not appear in the printed program.

Vendors from 2022–2024 with no major product changes do not need to resubmit descriptions or images, though photos of your intended display are strongly encouraged.

 

Important Notes

• Similar vendors may be located near each other; exact placement cannot be guaranteed.
• Product/Art vendors may not sell food or beverages.
• Vendors must staff their booth during all festival hours.
• Professional signage is required (no handwritten signs).
• No music, tobacco, or drug-related products permitted.
• Once accepted, vendor fees are non-refundable.
   

Logistics

Setup: Friday, February 13, from 10:00 a.m.–5:30 p.m. (must be ready by 6:00 p.m.)
Festival Hours: Friday evening, all day Saturday & Sunday until 10:00 p.m.
Cleanup: Vendors must remove all materials by 12:00 noon, Monday, February 16, 2026. A $100 cleanup fee applies if spaces are left unclean.

Accommodations

The Bethesda Marriott is our host hotel, offering a special MAJF festival rate:

• $139/night (single king)
• $149/night (double queen)

Reserve early — rooms sell out quickly. Mention you are attending the Mid-Atlantic Jazz Festival when booking to receive the discounted rate.
Reservation line: 800-228-9290.

Taxes & Permits

Vendors are responsible for obtaining all required permits/licenses and for remitting Maryland State Sales Tax, if applicable. Contact the Maryland Comptroller’s Office at 410-767-1544 for guidance.

 

Questions?

Contact the MAJF Vendor Office at (301) 871-0858 or email iambush@jazzacademy.org.

 

 

 

Venue Details

New Vendor Map

5151 Pooks Hill Road
Bethesda, Maryland

The Jazz Academy of Music, Inc.