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Texas Black Expo Summer Celebration Tradeshow
June 13 – 14, 2020
George R. Brown Convention Center, Houston, Texas
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- Friday, June 12, 2020 | 9 am to 4 pm -- Exhibitor check-in and move-in
- Saturday, June 13, 2020 | 10 am (doors open) to 6 pm
- Sunday, June 14, 2020 | 12 pm (doors open) to 5 pm (all exhibitors must be completely moved out of hall by 11:59 pm)
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Event Description: Offering access to more than 10,000 consumers, Texas Black Expo Summer Celebration (the Expo) is the largest African American empowerment festival in Texas! The organization's mission to stimulate growth and development within urban communities by strengthening businesses, inspiring youth, and building better lives is without equal. The Expo continues to experience positive growth year after year, attracting tens of thousands of visitors from across Texas and beyond.
Texas Black Expo continually strives for excellence by advancing and growing as a community through business development. Hundreds of business owners have already discovered that becoming an exhibitor at the Expo is an easy, affordable way to reach thousands of consumers in one weekend. Now is your chance to take advantage of this tremendous opportunity!
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This incredible opportunity will allow you to:
- Generate on-the-spot revenue through direct sales to tens of thousands of attendees.
- Build a follow-up database for ongoing business success.
- Engage consumers with your products and services.
- Increase client/customer relationships and build long lasting connections.
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Each Texas Black Expo Exhibitor Receives:
- Four (4) vendor badges for people working the booth (extra badges sold separately)
- One (1) skirted table (6-feet long)
- Two (2) folding chairs
- One (1) wastebasket
- One (1) booth identification sign
- Mentions via social media to increase visibility and awareness
- Listing on the Texas Black Expo website business directory leading up to the tradeshow
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Exhibitor Guidelines for Texas Black Expo
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- The décor of the booth is the sole responsibility of the exhibitor.
- Structures inside of a booth, such as a roof, a tent, or canopy are not permitted. This is for the safety of you and the attendees. The City of Houston will assess a $500 fee for non compliance.
- Displays must be contained within the assigned booth space. If displays extend beyond the confines of the booth, and either block or obstruct an adjoining booth on either side, the exhibitor may be asked to change or remove the display.
- You may not obstruct the view of immediate neighbors via draping, the construction of a wall, high shelving, or any other type of exhibit without written approval from Expo staff and neighboring booths.
- Should you order electrical service for your booth, electricity may not be available until 3:00 p.m. on move-in day. Thus, if you require electricity as part of your set-up activities, plan this part of your set-up for later in the day on the day of check-in.
- Booths selected on the tradeshow floorplan are tentative, pending final registration of all exhibitors for the tradeshow. If changes to the floorplan are made after an exhibitor selects and purchases a booth, the exhibitor will be re-assigned to the same type of booth (center or corner) in the same general location as the one selected at time of purchase.
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Terms and Conditions for Exhibition at the Texas Black Expo Summer Celebration Tradeshow
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The terms and conditions outlined herein have been established for the mutual benefit and protection of all Exhibitors, Visitors, and Expo Organizers and may not be modified unless by writing signed by both parties. By the purchase of an exhibitor booth space, Exhibitor agrees to these terms and conditions as an integral part of this binding contract. Please read carefully to avoid any misunderstandings.
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1. Expo Booking: To reserve a space at the Texas Black Expo (TBE), a signed agreement and 100% of the booth fee is required for deposit. Upon receipt of the agreement and deposit, your agreement will be reviewed. Upon approval, your deposit will hold your space until balance is due. We must receive the balance of your fee no later than six weeks prior to the show opening date or reservation and deposit may be forfeited.
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2. Payments: Cash, checks, cashiers check, money orders, MasterCard, Visa, and Discover are acceptable forms of payment. Any balance due will be automatically charged to your credit card account 30 days before show opening date. If deposit is paid by check, the outstanding balance must be paid 6 weeks before the show opening date. Any deposits and space may be forfeited, at TBE’s discretion, if the full balance has not been received by the due date. All costs for collections, including reasonable attorney’s fees, accrued interest, returned check and/or credit card charge back fee of $35, and any other fees due TBE shall be responsibility of exhibitor. If no written notification is received 30 days prior to the event, exhibitor will be held financially responsible for exhibitor space. Payments received are non-refundable and non-transferable, except as provided in paragraph 8 of this agreement.
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3. Exhibit Space: Distribution of exhibitor space will be assigned and priority given upon receipt of payment and agreement. All booth space assignments are at the sole discretion of TBE, however TBE will consider all requests of paid exhibitors. Sharing of exhibit space or use of display by unauthorized or third parties is strictly prohibited. All exhibits must remain assembled and staffed throughout exhibit hours until the official closing time. If an exhibitor fails to occupy space contracted for or should exhibitor’s display or materials fail to arrive, exhibitor shall not be relieved of the obligation of paying full rental charge for space. If not occupied by the time set for completion of the installation of the displays, such space may be reallocated or reassigned.
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4. Licenses, Insurance, Permits: Exhibitors are fully responsible for obtaining all licenses, insurance or permits required and adhering to all applicable laws, ordinances, and statues. Permits include, but are not limited to, a sales tax permit, as well as health permits for any vendor selling, displaying or sampling food.
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5. Limitation on Liability: Exhibitor expressly releases TBE from any liability and waives a) any and all demands, claims, and causes of action in law or in equity, related to any defect, deficiency, failure or impairment of utilities or other facilities, including water, heating, electricity, ventilation, refrigeration, or other mechanical systems failure; b) the conduct, negligence or claims of any exhibitor or attendee; and c) any fire, flood, strike, terrorist attack, weather or other, force majeure beyond control of TBE.
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6. No Guarantee of Results: TBE does not warrant or guarantee any particular results of the Expo, nor does it guarantee a particular number of attendees or exhibitors.
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7. Indemnification: Exhibitors display and exhibit property at their own risk. TBE does not assume any responsibility for loss or damage to Exhibitors property. TBE will not be held accountable for the death or injury of any person attending an event, or for any damages suffered by Exhibitor or its officers, agents, employees, or invitees as a result of any cause whatsoever. Exhibitor shall indemnify and hold TBE, its parent, subsidiaries, affiliates, sponsors, and their respective officers, directors, agents and employees harmless from any suit or claim arising out of any action or failure to act by the Exhibitor. Exhibitor shall be liable for any and all damages caused by Exhibitor to the event building’s grounds, landscaping, floors, walls, columns, or any other part of the building, or to the chattels and fixtures of the building or any other Exhibitor or person or entity having property at the events building’s premises. Exhibitors are advised to obtain insurance coverage for this risk.
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8. Cancellation: TBE reserves the right to cancel this event at any time prior to the date of the event with refund of all amounts paid by participants to TBE in connection with this Agreement. Otherwise all payments are non-refundable.
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9. Product/Service Exclusivity: Product/Service exclusivity is not guaranteed through this reservation, and this also includes brand and franchise exclusivity.
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10. Miscellaneous: Exhibitors may not pin or tape anything to back drape; Loud or offensive exhibits, subject to TBE’s discretion, are not permitted; Blocking aisles, soliciting customers in the aisles or handing materials out in the aisles is prohibited. Displays must be contained within exhibitor’s booth space. If displays extend beyond the confines of the booth and either block or obstruct an adjoining booth on either side, exhibitor may be asked to alter display. Determination may be made at TBE’s discretion. Exhibitors may not obstruct the view of immediate neighbors via draping, the construction of a wall, high shelving, or any other type of imposing structure. Exhibitors may not have any structure in the booth with a roof, such as a tent, canopy or other covered structure (for fire safety purposes). Absolutely no helium balloons will be allowed in the facility. Exhibitors must also comply with all requirements of venue provider.
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11. TBE Authority: TBE reserves the right, upon reasonable notice to the Exhibitor, to substitute alternate dates and/or facilities other than those originally planned for a particular event. Exhibitor, also hereby grants TBE permission to use Exhibitors’ name and/or logos for promotional purposes in connection with the Expo and/or other events produced by TBE. This permission shall extend to photographs of the Exhibitor’s Booth.
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12. Complete Agreement: This agreement represents the entire agreement between the parties and supersedes all communications, understandings, or agreements, if any expressed or implied, whether written or verbal. TBE has made and makes no representation of any kind except those specifically set forth herein. In the event of any dispute to the terms of this Contract, the parties agree to consult with a professional mediator agreed upon by all parties prior to seeking legal action. The prevailing party shall be entitled to rec over costs and attorney fees. This contract shall be interpreted and construed pursuant to the laws of the State of Texas. Amendments to this agreement must be in writing and signed by both parties.
Date & Time
Jun 13, 2020 10:00 AM - Jun 14, 2020 5:00 PM
Venue Details
George R. Brown Convention Center
1001 Avenida De Las Americas, Houston, Texas, 77010
