Mum Fest Vendor

Description

You have been selected to receive a vendor invitation to our farm’s annual Mum Fest, September 6th & 7th, 2025!

Mum Fest is a FREE, family-friendly event that kicks off fall with our showcase of the largest variety selection of fall mums, local food, unique vendors, live music, fun kids' activities, and wholesome farm experiences. We’ve seen this event grow from 500 people in 2014 to well OVER 5,000  (close to 6K in 2024) last year.

We invite you to reach out to this audience by becoming a Mum Fest vendor. Not only will you have the opportunity to sell your products, we provide ample exposure in the Central Illinois region through our many avenues of marketing and publicity which includes the following:

• Facebook & Instagram Ads
• Facebook Event
• Print Materials
• Local Influencer Blogs
• Social Media Pages
• Local Radio
• Earned Media
• Community Event Calendars
• Press Releases
• Signage

We look forward to having you as a Mum Fest vendor! The two-day schedule and will announce the lineup of events throughout the summer months.

Please scroll down for details and to complete the signup form. For more information about the event will be updated later this summer: (www.mariahsmums.com/mumfest).

Sincerely,
Greg & Mariah Anderson
Triple M Farm: Mariah’s Mums & More

What We're Looking For

We will select unique vendors that align with our farm's brand and values. We strive to keep a balance of vendors and will limit the number of vendors in each category so our shoppers have a vast variety of items to choose from. We will accept vintage, handmade, boutique, & food concession vendors. We will not approve direct sales vendors of any kind (Tupperware, Paparazzi, Usborne Books, Pampered Chef, etc). This is an outdoor only event.

We also look for specific vendors based on assortment of merchandise, style, & branding, as well as personality. Merchandise must be displayed in a way that looks pleasing and inviting. We are looking for eye candy! Most importantly, we seek out friendly, fun-loving, smiling vendors who can help us make our event a very happy place to be!

NOTE: This is NOT a flea-market type event. The categories of vendors include:

General Vendors that sell hand-made, crafted, vintage, one-of-a-kind, and re-purposed pieces, jewelry, decor, and fashion accessories.

Pet Focused Vendors that sell hand-made, crafted products & merchandise for pets.

Kid Focused Vendors that sell unique merchandise, clothing, & products for the kiddos.

Boutiques with unique merchandise and clothing.

Bakers & Makers that sell handmade, pre-packaged baked goods, sweets & treats. Due to our farm's onsite concession AND store, we will not allow vendors to sell donuts, flavored popcorn, and jarred goods such as jams, salsas, sauces, etc. during Mum Fest.

Food Concessions that make and sell food & beverage items such as specialty drinks, sandwiches, desserts etc. Due to our farm's onsite concession AND store, we will not allow food vendors to sell kettle corn, donuts, ice cream, pizza, coffee, & slushies during Mum Fest.

Vendor Spaces & Fees

• Outdoor 10' x 10' space: $120 each
• Outdoor 10' x 20' space: $240 each
• Food Truck/Trailer Only: $250 each
• Trailer/Truck Boutique/Shop (less than 25'): $250 each
• Trailer/Truck Boutique/Shop (more than 25'): $300 each

Vendor Commitment - Both Days

• VIP Shopping Experience: 9am-10am
• General Shopping: 10am-4pm

Registration & Payment

Online registration and at least 50% down payment is due by Feb. 1st. If you do not pay in full at the time of signup, the additional payment will automatically deduct from your card on May 1st. If your card is declined at that time, we will apply a $10 processing fee to update your card information without prior notice.

WIFI

We recommend a Hotspot for our venue and each vendor is solely responsible for bringing any items/accessories needed to run their own credit card sales. We do not provide access to WiFi.

Electricity

Electricity will NOT be provided to any vendor type.

Vendor Layout

There is NO guarantee you'll be granted the same space as the prior year. We will try our best to place you in a similar location, but our ultimate goal is to ensure that like vendors are not placed next to one another.

A vendor layout diagram with final event details will be sent a couple of weeks prior to the event. We want all vendors to feel well-informed ahead of the event by providing this level of information in advance. With that said, we will not take any requests for space reassignment.

Vendor Parking

We will have designated parking for vendors. Only one vehicle per vendor will be allowed to park in the designated area. If you have a trailer, we may ask that you park in a different area of the farm. We ask that once you complete setup, your vehicle is moved to the designated area.

Set Up & Tear Down

Friday setup is highly recommended. Vendors may begin setting up at 4pm the Friday prior and must leave the farm by 7pm that evening.

We will provide a clear timeframe for set up and we reserve the right to refuse entry to a vendor who does not arrive on time to set up prior to the beginning of the event. All vendors must be set up and ready by 8:30am on Saturday and by 9:00am on Sunday.

All vendors must remain set up until 4pm both days of the event or you will NOT be asked back to future events. You will not be allowed to drive your vehicle to your spot to load until 4pm on Sunday.

We CANNOT guarantee any labor assistance for setup or tear down, however, we will have staff helping out in the vendor area when available.

VIP Experience

We will once again pre-sale VIP tickets for early entrance to Mum Fest - BOTH DAYS at 9am. All vendors must be here & set up by this time! No exceptions.

This continues to be well received by both shoppers and vendors. We invite you to donate swag and/or coupons to your booths for the VIP shopping bags. More details on this will be sent to vendors in July.

Promotions

We advertise heavily through a variety of channels. We expect each vendor to take a vested interest in promoting participation at Mum Fest with social media posts, inviting attendees to our official Facebook Event page, posting about your products in the event page, marketing collateral, etc. The more you share, the greater the reach, and the more everyone benefits!

We ask that you please email 4 photos of your products for the creation of "Find Me at Mum Fest" social media posts, created by our social media manager by May 1st. These posts will be shared in the official Facebook Event page starting in the summer. Instructions for how submit photos will be sent at a later time.

Confirmed vendors will be invited to a Vendor only Facebook Group.

Policies

Insurance & Permit Requirements
One-day liability insurance policies are usually available through an existing Homeowners or Business insurance policy for a very low cost. It is HIGHLY encouraged that each vendor obtain a policy that provides coverage for their booth space. Triple M Farm Mariah’s Mums & More, LLC is NOT responsible for any damage and/or injury that takes place within your booth space.

All food vendors are required to obtain a temporary food permit from the DeWitt County Health Department and must be visibly displayed throughout the duration of the event.

Cancellation
All vendor fees are Non-Refundable (for any reason). This event takes several months of pre-planning and preparation. The majority of your vendor fee supports targeted marketing and advertising that's spent months prior to the event. That is why we’re able to execute an event with large crowds of shoppers.

Weather
Because of our full calendar of events, we cannot reschedule Mum Fest for a future weekend if adverse weather arises. Therefore, we will not make any refunds for cancellations due to weather. If we are required to delay start times or cancel due to a consistent or ominous weather event, we'll make every effort to notify you in advance by any means we feel fit; however, no credits or refunds will be issued. It is also your responsibility to monitor weather and plan accordingly to secure and protect your tent or trailer and its contents. We have committed to our guests to be open the days and hours we have published and in years of rain, our loyal attendees have shown up prepared with raincoats, boots, and umbrellas to shop and enjoy Mum Fest!

If severe weather conditions develop after Mum Fest has opened, guests and vendors are expected to move to their vehicle. Once the severe weather has passed, the event manager will make the decision to resume normal operations for the remainder of the event.

In all cases, Mum Fest delays or cancelations will be posted on our website & social media pages.

Additional Requirements

• All vendors are responsible for their own tent, tables, display units, table covers, signage, and any other items needed to effectively set up their area.
• All vendors are responsible for setup and tear down.
• All vendors are required to secure their tent and protect contents to withstand weather events. A minimum of 40-pound weight per tent leg is required.
• All vendors are expected to keep their booth free of trip-hazards. Please keep an aisle that is clear of merchandise for everyone’s safety.
• All vendors are responsible for cleaning all trash and waste within and around their booths at the end of the event. Garbage bins on the grounds may be used.
• Vehicles used to pull Food or Boutique trailers will not be allowed to remain with trailer during event unless authorized by event management.
• If you are NOT a Food Concession vendor, the use of a generator must be requested and approved in advance.
• All vendors are required to have a representative present at their booth for the entire duration of the event.
• Children under 13 must be supervised at all times and remain at your tent and under your supervision.
• Early tear downs are prohibited and will result in not being invited to future events.
• All Food Concession vendors are required to obtain a permit from the DeWitt County Health Department, and it must be visibly displayed throughout the duration of the event.
• All vendors selling (or sampling) food, beverages, or cosmetics (defined as any articles intended to be rubbed, poured, sprinkled, or sprayed on, introduced into, or otherwise applied to the human body) are required to have a current Certificate of Liability Insurance on file.
• All vendors passing out food samples are required to supply a hand wash station within 15 feet of their vending staff.
• Vendors are not allowed to smoke in their booth space or on the property.
• No pets are allowed at your tent or on the property during the event.
• No political solicitation is permitted.
• Solicitation and the distribution of literature unrelated to products are not permitted; an exception to this rule is allowed for non-profit vendors or local business vendors.
• Vendors must not engage in disruptive conduct.
• Any disagreement between a vendor and Mum Fest management must be handled in a respectful and professional manner, and away from booths and events guests. Disagreements between a vendor and customer must also be handled professionally so as not to harm the image of the event.
• Vendors shall not negatively interfere with the daily operations of the business.

Right of Refusal
We reserve the right to remove and ban vendors for any of the following reasons:

• Sharing your vendor space with an unapproved vendor.
• No-Shows (without any prior notice)
• Damage to property.
• Tearing down and packing up before the end of the event.
• Being rude or disrespectful in any way to customers, vendors, event staff, etc.
• Violating any of our guidelines, regulations, and agreement.

Farm Location & Driving Directions

Our farm is located in DeWitt County. We are 8 miles east of the Clinton off of Route 10, in between the small communities of Lane and Weldon, IL. Please visit the included web link for driving directions to our farm: https://www.mariahsmums.com/drivingdirections.

Address: 16727 Airport Rd, Clinton, IL 61727

Event Contact

Mariah Anderson
mariahandgreg@mariahsmums.com
Cell: 217-722-3531

Date & Time

Sep 6, 2025 9:00 AM - Sep 7, 2025 4:00 PM

Venue Details

Mariah's Mums & More

16727 Airport Rd
Clinton, 0 61727

Mariah's Mums & More Farm Market - Clinton, IL