Winter Market Vendor Sign-Up 2026

Description

Vendor Opportunity: Winter Market at Main Street Square

📅 Date: Saturday, November 28, 2026
⏰ Time: 12:00 PM – 8:00 PM
📍 Location: Main Street Square

Celebrate the holiday season at Winter Market, a beloved tradition in the heart of downtown Rapid City. This festive, family-friendly event features the region’s only maintained outdoor ice rink, live figure skating performances, music, and holiday lights—creating a magical setting for visitors of all ages.

Vendors will have the opportunity to showcase locally made gifts, crafts, food, and seasonal items to an engaged, holiday-shopping audience. Guests can stroll through beautifully decorated booths, warm up by the fire at the Warm Up Station presented by Black Hills Federal Credit Union, and enjoy a festive community atmosphere leading up to the Christmas Tree lighting ceremony at 4:50 PM. The evening wraps up with the Festival of Lights Parade, bringing downtown to life with illuminated floats and holiday cheer.

Vendor Highlights:

• Strong foot traffic in a festive, family-focused environment
• Opportunity to sell food, gifts, crafts, and holiday items
• Evening event with lighting accommodations to create a safe, inviting atmosphere
• Part of a larger holiday tradition that draws the community together

Important Notes for Vendors:

• All heaters must run on propane; electric heaters or plug-ins are not allowed.
• Power will not be provided unless authorized in advance.
• Vendor fees are non-refundable within 30 days of the event.

Join us in spreading holiday cheer while connecting with the community at Winter Market—a perfect way to showcase your products and be part of a memorable downtown celebration!

Important Notes:

All heaters must run on propane—no electric heaters or plug-ins will be allowed. This policy is in place to conserve electricity and ensure a safe, smooth experience for all.

Vendor fees are non-refundable within 30 days of the event.

Don’t miss your chance to be part of this magical holiday celebration at the heart of downtown Rapid City!

 

Main Street Square – Vendor Rules, Regulations & Waiver (2026)

By submitting a vendor application and participating in a Main Street Square event, vendors agree to the following rules, regulations, and legal terms.

1. Acceptance & Communication

• If you do not hear from us regarding your application, consider yourself accepted (unless otherwise specified).
• Only vendors not selected will be contacted.

2. Booth Setup, Load-In & Tear Down

• Vendor maps, booth locations, and load-in times will be sent the Wednesday before the event.
• Vendors are responsible for setting up and tearing down their own booths according to these times.
• All booths must be cleared by the stated tear-down time.

3. Tables, Tents & Equipment

• Only equipment purchased directly from Main Street Square will be provided.
• Vendors using their own tents or equipment must provide adequate weights or other secure methods and ensure setups are safe, stable, and compliant with event requirements.

4. Electricity & Power (if applicable)

• Electrical access is not guaranteed and may be limited at some events.
• If electricity is not listed as available in the application and it is essential for your setup, please email or call in advance to see if accommodations can be made.
• Generators must be approved, quiet, safe, properly contained, and operated at a volume that does not interfere with music, announcements, or the overall event experience.

5. Vendor Fees & Payment

• All vendor fees must be paid in full prior to the event.
• Certain events will not allow day-of equipment rentals. In events where day-of rentals are allowed:
  • A $50 day-of convenience fee applies.
  • The cost of the equipment needed plus the day-of fee must be paid prior to receiving the equipment.

6. Sales Expectations

• Some events are community-focused, not sales-driven.
• Vendors may sell items where permitted.
• No guarantees are made regarding sales volume, attendance, or customer spending; therefore, vendor fees are non-refundable and discounts will not be offered if sales are not as expected.

7. Behavior & Staff Interaction

• Vendors must act professionally and courteously toward guests, staff, and other vendors.
• Mistreatment of staff will not be tolerated. Vendors who violate this rule:
  • Forfeit all vendor and equipment fees
  • Will be asked to leave immediately
  • Will not be invited back to future events

8. Booth Size & Appearance

• Vendors must remain within their assigned booth space.
• Displays and signage must not block walkways or neighboring booths.
• Booths should be clean, organized, and family-friendly.
• Trailer vendors are not permitted without prior approval from Main Street Square.

9. Food Vendors, Permits & Liability

• Vendors selling or distributing food or beverages are responsible for all required permits, licenses, and health compliance.
• All food trucks must be registered with the city and follow all Department of Health and food safety requirements.
• Main Street Square reserves the right to request proof of compliance prior to the event.
• Vendors are responsible for their own equipment, products, and any damages.
• Main Street Square is not liable for lost, stolen, or damaged items.
• Vendors must comply with all city, county, and state regulations, including permits, licensing, and health codes.

10. Weather, Attendance & Event Cancellation

• We are an outdoor venue, and events will proceed in any weather deemed safe by event staff.
• If the event occurs and a vendor chooses not to attend, all fees are forfeited and cannot be applied to another event.
• Main Street Square reserves the right to cancel, delay, or modify events due to weather, safety, or unforeseen circumstances.
• If an event is canceled, reasonable efforts will be made to reschedule.
• Vendors unable to attend the rescheduled date will have fees refunded. No additional compensation will be provided.

11. Cancellation Policy

• 30+ days before event: Full refund
• 20–29 days before event: Fees may be applied to another event within the same calendar year (except last event of the year, when fees are forfeited)
• Less than 20 days: All fees are forfeited
• No refunds outside these terms

12. Vendor Waiver & Release of Liability

By participating as a vendor, you agree to the following:

1. Assumption of Risk: You acknowledge that participation involves risks, including injury, illness, or property damage, and you voluntarily assume all such risks.
2. Release of Liability: You release and hold harmless Main Street Square, Visit Rapid City, and their employees, volunteers, officers, and representatives from any claims, damages, or liabilities arising from your participation, setup, use of equipment, or sales at the event. This includes claims caused in whole or in part by negligence.
3. Indemnification: You agree to indemnify and defend Main Street Square and Visit Rapid City from any claims, damages, or expenses resulting from your participation, including injuries to yourself, your staff, customers, or other vendors.
4. Compliance: You agree to follow all applicable laws, permits, licenses, health regulations, and Main Street Square rules. You are responsible for your own equipment, products, and insurance.
5. Acknowledgment: You understand that this waiver is legally binding. By submitting a vendor application, you agree to these terms.

 

 

Date & Time

Sat, Nov 28, 2026 2:00 PM - 6:00 PM

Venue Details

Main Street Square

526 Main Street
Rapid City, South Dakota 57701

Downtown Rapid City