The World Forestry Center is s a nonprofit organization dedicated to creating and inspiring champions of sustainable forestry. Based in Portland, Oregon, the WFC provides critical programs in convening and professional development of global leaders and practitioners in forestry and related fields.

Through its World Forest Institute Program, the WFC hosts public and private events that bring forest professionals from around the world together to advance research and exchange ideas.

The center uses SimpleTix to manage registration for those events. Because they host multi-day conferences, registration prices tend to be $1,000 or more — which means they lose a lot of money on credit card processing fees. A 3% credit card fee on a $1000 registration is $30, which add up to $30,000 for 1,000 conference registrations. That’s a lot of lost revenue, especially for a nonprofit.

A Better Alternative

To avoid those fees, SimpleTix allows for a payment by invoice option that allows the WFC to send invoices for payment. If you’ve ever worked with invoices before, you know that it can be a real pain to generate them and process payments that are received from them.

The WFC runs multiple events simultaneously and does not have the staff resources to manually generate invoices and process payments. By using SimpleTix, they don’t have to.

SimpleTix automates this process and incorporates it into the confirmation email that someone receives when they register for an event. Each registrant’s payment details are automatically loaded onto the invoice.

All WFC’s staff needs to do is add the event name and host to the invoice template. This is a one-time step that will remain in place for as long as the event is active.

Additional Options

SimpleTix makes it easy to use the same invoice template for multiple events. The invoice can be set up to automatically insert the event name, location, or any other details into the confirmation email. Options include:

• Event sponsor
• Event host
• Event director
• Event title

You can use those fields as described or to include any other piece of information you’d like. Your attendees will never know that you are using the field for a different purpose.

The same information you enter in those fields also appears on your event’s SimpleTix website. If you don’t want a particular field to appear, adjust the page’s CSS to remove it or contact us to have one of our team members update the setting.

The next time you are planning an event with high registration fees, consider using this option to save your organization and your attendees the extra cost of credit card fees.